QuickBooks Desktop, Compare QuickBooks Desktop to Online

quickbooks online vs quickbooks desktop

Even if your computer crashes, all of your accounting documents in QuickBooks Online are safe. This is thanks to the secure cloud-based server that QuickBooks Online uses to store all your client’s data. You won’t have to worry about losing work, because all your data will automatically save, to an encrypted cloud-based server. You will never have to worry about any technical issues or backing-up your client’s data again.

quickbooks online vs quickbooks desktop

It supports 100+ Data Sources including QuickBooks and other 40+ Free Sources. It is a 3-step process by just selecting the data source, providing valid credentials, and choosing the destination. QuickBooks offers 2 core products, QuickBooks Online and QuickBooks Desktop. In this article, you will learn about some critical factors that drive QuickBooks Online vs Desktop decisions.

Compare QuickBooks Online to Desktop

Users can access features via the vertical menu to the left of the screen or by using the drop-down menu bar at the top, and the My Shortcuts option allows you to add a shortcut to frequently used features. If the default screen is too crowded for your taste, you can hide the vertical menu, only displaying it when you wish. QuickBooks Desktop features are better developed than comparable features found on QuickBooks Online. Though not web-based, QuickBooks Desktop can be hosted online for more convenient access if desired.One of QuickBooks Desktop’s best features is its use of centers, which provide a central point for all activity.

The sellers receive customer payments in their designated merchant bank account. QuickBooks Online is a cloud-based software optimized for small businesses. As a user, you will access QBO through your browser by going to a website where you log on to do business. Until Intuit’s announced that they were no longer going to support QuickBooks Desktop products after May 2023, this was a hard question to answer.

Webgility syncs QuickBooks Desktop with your online stores, giving you an automated and reliable multichannel inventory hub for your entire business. With Webgility, you can minimize inventory mistakes and maintain centralized control over products, pricing, and profits. You can also easily add new products to online stores and marketplaces from QuickBooks.Webgility automates ecommerce accounting, inventory and pricing, order management, fulfillment and purchasing, and more.

QuickBooks Online vs Desktop: Pros & Cons

Cloud software allows you to automatically send invoices directly to customers so your clients can get paid faster. QuickBooks Online also allows you to include a pay now button right in the invoice. Aside from the 30-day free trial, QuickBooks currently offers 50% off for three months on all QuickBooks Online plans. QuickBooks Online offers several features that are not available in the desktop version.

  • One user is happy that they can set up different reports so that they can see what and who needs to be paid easily.
  • The company has updated its help centers to be more user-friendly, but there’s still no email support.
  • As a cloud-based solution, it enables you to access your data from anywhere, anytime, and on any device with an internet connection.
  • However, QuickBooks Desktop offers better reporting and supports more complex accounting.
  • QuickBooks Desktop wins this head-to-head competition, with better reporting, industry-specific features, a better price structure, and more comprehensive features.

The most advanced offering in the family, QuickBooks Enterprise, is the closest thing to an ERP software that Intuit provides. While not an ERP software in the traditional sense, QuickBooks Enterprise brands itself as an “ERP alternative” and is truly an all-in-one solution for business management. Let’s now take a look at QuickBooks online in 2021, a program for years looked at as being incomplete and not being fully functional is growing by the month with new features. QBO was primarily frowned upon for not offering as much customization, being able to automatically send invoices, have job costing abilities, or provide the same security as Desktop. All of which has changed over the past few months to provide more functionality and make the system better and easier to use. Unlike QuickBooks Desktop, which exists on a physical computer, QuickBooks Online lives in the cloud, allowing your account to be accessed from any device with an internet connection.


Construction projects are expensive, and labor is typically the largest and hardest cost to estimate. We’re going to show you a few ways to evaluate your construction labor costs and improve estimating — without getting bogged down with the numbers. Depending on your needs, either of these versions should be able to help you run and manage your construction more efficiently. In the long term, QuickBooks may move entirely online, but by now, you can probably expect all (or at least most) of Desktop’s key features to be folded into QuickBooks Online. While the official answer from Intuit is that QuickBooks Desktop is still fully supported, there’s no question their focus is now on the online version. One common question many users ask is whether QuickBooks Desktop is being phased out in favor of QuickBooks Online.

The good news is, whichever you purchase, accounting software counts as a tax-deductible expense. QuickBooks Desktop is an annual subscription, starting at $549.99 per year, which may be cost-prohibitive for small businesses or cash-strapped startups. While the Desktop version has app integrations, it doesn’t have near as many as the Online version. There are over 200 options instead of the 650-plus to its cloud counterpart.

QuickBooks, QB, TurboTax, Proconnect and Mint are registered

QuickBooks Desktop versions are available through digital download or as products shipped from QuickBooks or other retail merchants. Also budget for integrated add-on third-party apps, including AP automation software. Every QuickBooks Enterprise user will have a dedicated Customer Service Manager who will be your point-person at Intuit for support concerns. If you have a number of users, or are a quickly growing company, you will be promoted to the Priority Circle which gives an even better level of support. For the U.S.-based reps they do have, they are often newer employees and rookies.

How They Compare: QuickBooks Online vs. QuickBooks Desktop

On the weekend, you will find her hanging out with her family or surfing around the North Shore of Oahu. In conclusion, the choice between QuickBooks Online and QuickBooks Desktop comes down to individual business needs. By understanding the unique offerings of both, CPAs can make well-informed recommendations to their clients, ultimately enhancing their accounting processes and business efficiency. This pillar blog has aimed to provide an in-depth, comparative guide to assist in that decision-making process.

QuickBooks Services

For small business owners new to the accounting scene, this service may bring much-needed peace of mind when managing your books and filing small business taxes. QuickBooks Desktop offers the same support options found in QuickBooks Online including video tutorials, on-demand webinars, and various training options. Both applications accounting for startups the ultimate startup accounting guide also include an easy setup process, so you can be up and running in little time. QuickBooks Desktop has a more dated user interface than some cloud-based products and requires prior accounting knowledge to get the most out of the product. When signing up for QuickBooks Online, it only gives options for paying monthly.

Consider factors like mobility, collaboration, and customization to determine which version aligns better with your business. Interestingly, the benefits of QuickBooks Desktop can be further amplified if the software is hosted on the cloud by a credible service provider. This approach essentially marries the robust functionality of QuickBooks Desktop with the accessibility of QuickBooks Online, providing businesses with a powerful, flexible solution.